Clear Subject Line:

Keep the subject straightforward and directly related to the load, helping brokers immediately understand the email’s purpose.

Concise Email Body:

Focus your message on essential information to keep the email brief and to the point, facilitating quicker responses.

Professional Signature:

Always include a signature with your company details and contact information. This not only enhances your professionalism but also significantly increases response rates from brokers.

Here are some examples of templates you can create using our variables, which automatically insert load information into your email message:

_______________________________________

Template 1: Load information needed

Subject: Load Inquiry: to

Body:

Hi there!

I’m interested in the load from to . Could you please provide more details, including the PU/DEL date and time and what is your target rate?

Thanks,

[Company name and MC number]

[Your Name] – [Your phone number]

—

Signature

_______________________________________

Template 2: Lets book it now

Subject: Lets book it now: {{origin}} to

Body:

Hello,

I’m looking to book the load from to . I have read all the comments and I can comply with it, can you put me on it? My MC number is 111111

Thanks,

[Company name and MC number]

[Your Name] – [Your phone number]

—

Signature

_______________________________________

Template 3: Best Rate Request

Subject: Load Details Needed: Ref # – MC 111111

Body:

Hi,

Could you please provide details for the load with reference number ? I have a truck miles away , it’s a with tarps and straps.I see its posted for – is the best you can offer considering we are miles away?

Thanks,

[Company name and MC number]

[Your Name] – [Your phone number]

—

Signature

_______________________________________

Template 4: Simple

Subject: Load Inquiry – to – REF:

Body:

Hi, could you check the load from to . Could you share some more details and any specific requirements?

Thanks,

[Company name and MC number]

[Your Name] – [Your phone number]

—

Signature

_______________________________________

Template 5: Call request

Subject: Hey could u check this for me – to

Body:

Hi, can you please check this posted load for me – to ?

I have a truck that can take this. We are empty now – give me a call if you are available, my number is 222-222-2222, ex 222.

Thanks,

[Company name and MC number]

[Your Name] – [Your phone number]

—

Signature

Feel free to adjust these templates based on specific requirements or preferences. To edit or create your personalized template, simply access the DispatchBuddy Dashboard and click on Edit Template.

With these templates and customization tips, you’re well-equipped to communicate effectively, book more loads, and enhance your dispatch operations.